PRINCE2 PT : Practitioner : Part 03

Last Updated on March 19, 2022 by Admin 3

PRINCE2 PT : Practitioner : Part 03

1. Having completed designing the plan, in which order should the next steps take place to produce a plan?

   1. Prepare Estimates
   2. Define and analyze Products
   3. Prepare the schedule
   4. Identify activities and dependencies

   • 2, 4, 3, 1
   • 4, 2, 1, 3
   • 4, 3, 2, 1
   • 2, 4, 1, 3

2. Product based planning focuses on which of the following:

   1. Creating product descriptions

   2. Identifying activities

   3. Creating a Product hierarchy

   4. Creating a Product sequence

   • 1, 2, 3
   • 2, 3, 4
   • 1, 3, 4
   • 1, 2, 4

3. Who sets the tolerances for a work package?

   • The project board
   • The project manager
   • The team manager
   • Corporate or programme management

4. Which of the following is not part of the composition of a Plan?

   • Pre-requites
   • Assumptions
   • Quality responsibilities
   • Product descriptions

5. Who is responsible for committing user resources to the project?

   • Senior User
   • Senior Supplier
   • Executive
   • Project Board

6. HOTSPOT

   Drop down the right answer from Column 1 to column 2.

   

   

7. HOTSPOT

   The project has a cost tolerance of +5% I ·5%, of which stage 2 has a tolerance of +£45k 1-£45k.

   Lines 1 to 6 in the table below consist of an assertion statement and a reason statement. For each line identify the appropriate option, from options A to E, that applies. Each option can be used once, more than once or not at all.

   

   

8. DRAG DROP

   PLANS

   During the initiation stage, the project manager is creating the project plan.

   Here are three activities carried out as part of PRINCE2’s recommended approach to planning.

   As part of which step of the approach (A-F) should each activity be carried out?

   Choose only one step for each activity. Each step can be used once, more than once, or not at all.

   

   

9. Additional Information

   A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.

   The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients’ work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
   The contract is to be reviewed and Portraits Ltd reminded of their agreement.

   1. HOTSPOT

      The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Column 1 contains a number of risk responses identified by the Project Manager following an assessment of this risk. Column 2 contains a list of threat response types. For each risk response in Column 1, select from Column 2 the type of response it represents. Each option from Column 2 can be used once, more than once or not at all.

      Drop down the right answer.

      

      

   2. The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Which 2 statements should be recorded under the Risk management procedure heading?

      • When a new problem arises, a full impact analysis will be undertaken to assess the impact on the project’ objectives and Business Case.
      • Probability will be assessed against the scales defined in this Risk Management Strategy.
      • Any risk which has an expected value of more than £1 k will NOT be registered.
      • Every threat and opportunity identified must be clearly defined in terms of cause, event and effect.
      • ‘Reduce’ Response actions which result in a lower impact and/or probability rating.

   3. The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Which 2 statements should be recorded under either the Records or Reporting headings?

      • Project Support will maintain the Risk Register.
      • The evaluated net effect of all risks will be updated at the end of each stage and included in the End Stage Report.
      • The Change Authority will report monthly to the Project Manager on the status of the change budget.
      • Risks that are likely to occur within the next two weeks should be recorded as imminent.
      • A summary of risks will be maintained and included with the monthly Highlight Reports to the Project Board.

   4. The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Which 2 statements should be recorded under the Timing of risk management activities heading?

      • During stage 4, the selected service provider will manage any risks to their Business Case and report these to the Project Manager on a weekly basis.
      • The Project Board should hold monthly meetings to review project progress.
      • When closing a project, the follow-on action recommendations should be updated with any risks relating to the realization of benefits after the outsourced services go live.
      • Any new risks identified during product development should be reported to the Project Manager by the Team Manager when delivering the completed Work Package.
      • When authorizing a stage, the Project Board will check that the exposure to risk is still acceptable.

   5. The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Which 2 statements should be recorded under the Roles and responsibilities heading?

      • Each risk will be assigned a risk owner.
      • Risks exceeding the agreed project risk tolerance will be reported to the Project Board.
      • Risk tolerances are allocated to each stage by the Project Manager.
      • Project Assurance will ensure that project risks are identified, assessed and controlled according to the agreed risk management procedure.
      • An external consultant is to facilitate a risk identification workshop.

   6. HOTSPOT

      

      

   7. The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Which 2 statements should be recorded under the Proximity heading?

      • Proximity categories for this project are: Imminent; Within the stage; Within the project; Beyond the project.
      • The risk of MFH having no outsourcing experience will be categorized as Stage 4 proximity.
      • Imminent risks are those which may occur within two weeks.
      • Any risk with a proximity category of imminent will be estimated as having a very high impact.
      • The risk of staff leaving the organization will be categorized as beyond the project proximity.

   8. The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Which 2 statements should be recorded under the Risk tolerance heading?

      • Corporate management’s threshold level of risk exposure is any combination of high and very high impact and probability.
      • The Project Board’s threshold level of risk exposure is any combination of medium, high and very high impact, with high and very high probability.
      • The Project Manager’s threshold level of risk exposure is low impact and probability.
      • The cost of all fallback plans must be contained within the project’s tolerance.
      • The risk budget will have a tolerance of +/~ 10%.

   9. HOTSPOT

      The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

      Column 1 contains a number of risk responses identified by the Project Manager following an assessment of this risk. Column 2 contains a list of threat response types. For each risk response in Column 1, select from Column 2 the type of response it represents. Each option from Column 2 can be used once, more than once or not at all.

      Column 1 contains a number of possible risk responses to the above risk. For each risk response, select from Column 2 the appropriate risk threat response type that it represents. Each selection from Column 2 can be used once, more than once or not at all.

      

      

   10. DRAG DROP

       The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

       Using the Project Scenario answer the following question. The Plan for stage 3 has been approved and work has commenced.

       Column 1 contains a number of issues for this project. Select from Column 2 the appropriate category for each issue. Each selection from Column 2 can be used once, more than once or not at all.

       Drop down the right answer from column 1 to column 2.

       

       

   11. HOTSPOT

       The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor’s calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.

       There is a major concern over an apparent lack of control of project documentation.

       For each concern listed in Column 1, select from Column 2 the configuration management task that could help address the problem. Each selection from Column 2 can be used once, more than once or not at all.

       

       

10. Which of the following statements is False regarding the Risk Management Strategy?

    • It captures and maintains all relevant information on identified threats and opportunities
    • It documents the risk tolerances
    • It documents the approach to risk
    • It identifies responsibilities towards risk for the project

11. There are four steps in the Risk Management procedure, what are they?

    • Identify, Assess, Resource, Implement
    • Identify, Evaluate, Resource, Implement
    • Identify, Assess, Plan, Implement
    • Identify, Evaluate, Plan, Implement

12. Which of the following risk responses can be used for either an opportunity or a threat?

    • Reduce
    • Share
    • Reject
    • Enhance

13. Which of the following reports does not contain any information on risk?

    • Issue Report
    • Highlight report
    • Lessons Report
    • End Stage Report

14. Which of the following statements best describes what a risk owner is?

    • Best placed to keep an eye on the risk
    • Carry out the response actions to a risk
    • Responsible for management, monitoring and control of all aspects of a risk
    • Reports to the project manager regularly on the status of a risk

15. Who is responsible for reviewing the risk management practices to ensure they are in line with the project’s risk management strategy?

    • Project Support
    • Project Manager
    • Team Manager
    • Project Assurance

16. DRAG DROP

    RISK

    The following risk has been recorded:

    “There may not be enough participants for the pilot courses to justify the continuation of the project.”

    The recommended risk response is to improve the marketing campaign, and a risk budget exists to fund the response.

    Here are three risk actions related to this response?

    Which role (A-F) should be responsible for each action?

    Choose only one role for each action. Each role can be used once, more than once, or not at all.

    

    

17. The Sales Director would like to add a new company logo to the ‘marketing material’. The change to the project scope has been approved by the project board. It is expected to delay product and stage completion date by 3 days and cost £900. The stage 2 cost tolerance of +£1,000 has not been used. The change budget of £500 has not been used.

    Which option describes how this change should be funded?

    • £400 of the stage 2 cost tolerance and the £500 change budget should be used.
    • £900 needed for the change should be taken from the stage 2 cost tolerance.
    • £900 of additional funding will need to be requested to pay for the change.
    • £400 will need to be requested in addition to the £500 change budget.

18. The change control approach defines how products should be controlled and protected during the project. The accreditation of the ‘classroom-based training materials’ was planned to take place during stage 2. At the end of the stage, the configuration item record shows that the ‘classroom-based training materials’ have been accredited. However, the project manager decides to request an audit of the product as well.

    Is this appropriate, and why?

    • Yes, because the project should verify that the recorded status reflects the actual status of the products.
    • Yes, because the change control approach should specify how the configuration item records are approved.
    • No, because the project manager should ensure that the change control approach is tailored to the project.
    • No, because the issue management and change control procedures can be treated as separate, but related, procedures.

19. Scenario:

    The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation requirements. The document control process was created by the MFH Quality Manager, who now maintains all of MFH’s documents and performs an organization-wide configuration management role. The MFH Quality Manager will administer the configuration management procedure for the Restructuring project since this must comply with the MFH document control process.

    1. According to PRINCE2, which statement about the Configuration Management Strategy for the Outsourcing project is correct?

       • Every project needs a Configuration Management Strategy, even if the organization has existing configuration management standards, because every project has different circumstances.
       • A separate Configuration Management Strategy will be required for each of the suppliers within this project because each will have a different way of managing and storing products.
       • A Configuration Management Strategy is unnecessary for this project because the MFH document control process is documented. It is acceptable simply to reference this in the Quality Management Strategy.

    2. According to PRINCE2, which statement about appointing the MFH Quality Manager to administer the configuration management procedure is correct?

       • The MFH Quality Manager should administer the configuration management procedure on this project because this task should always be assigned to corporate or programme management.
       • The MFH Quality Manager should only administer the configuration management procedure on one project at a time. If the MFH Quality Manager already performs this task on another project, another individual should be appointed.
       • The MFH Quality Manager would be suitable to perform this task because he is the author of the document control process and is likely to have the knowledge required for this role.

    3. Having created the Issue Report and analyzed the impact of removing the Facilities Division from the scope of the Outsourcing project, the proposed option exceeds tolerance. \Nhat is the next action the Project Manager should consider?

       • Create an Exception Report to inform the Project Board of the situation and the available options.
       • Update the associated Configuration Item Records with details of the Issue Report that caused the change.
       • Amend the Stage Plan for stage 3: remove all products related to the Facilities Division and add the activities required to deliver the new Government initiative.
       • Create an Exception Plan to change all of the project’s products to reflect the exclusion of services provided by the Facilities Division.

    4. What products will be impacted by this change?

       • All of the project’s products created so far.
       • Only those products created in the first three weeks of stage 3.
       • All of the project’s products which relate to or include services provided by the Facilities Division.
       • No products would need to be changed but some will need to be removed from the project.

    5. What additional risk will this place on the project?

       • None because risks associated with the centralization and rationalization of the Facilities Division will be managed by another project.
       • These changes will delay stage 3 by three weeks.
       • There is only £70k left in the project change budget.
       • The reduced value of the contracted services required by the Outsourcing project may result in an insufficient number of proposals being received.

    6. What will be the impact on the benefits?

       • Reduced savings, now £10m over 10 years.
       • Increased savings of £5m over 10 years from the new initiative to centralize the services provided by the Facilities Division.
       • An additional cost of £1.5m to deliver the services provided by the Facilities Division.
       • Outsourcing project cost reduced by 50%.

20. Which of the following is the definition for an off-specification?

    • An issue the Project Manager needs to resolve or escalate
    • Something forecast or currently not meeting specification
    • A proposal for a change to a baseline
    • A statement of concern